About the Rotary Coordinator Program

Friday, March 30, 2012

Shelterbox Now a Strategic Partner of Rotary

Rotary International and ShelterBox, a grassroots disaster relief organization, signed a project partner agreement this month, allowing the two organizations to collaborate more closely to provide relief and temporary shelter to survivors of natural disasters.

“Project partner” is a special status RI gives to groups started or managed by Rotary clubs. The agreement will build on the strengths of both organizations in responding to disasters all over the world. Click here for the article. From Rotary.org News. 

Haiti Water Filter Project from VA & NC Rotary Clubs

A team of Rotarians from District 7600 traveled to Haiti for four days in late February for a firsthand look at the water filter project that was funded by Rotary clubs in District 7600, two Rotary clubs in North Carolina, and a grant from the Haiti Earthquake Relief Donor Advised Fund. The team included Lee Warren (South Hill RC), District Governor-Nominee Chuck Arnason (Blackstone RC), Assistant Governor Randy Cash (South Hill RC), Assistant Governor Bobby Fulcher (Powhatan RC), and Larry “Rat” Davis (Immediate Past President of the South Boston RC).

In 2011 the South Hill Rotary Club partnered with the Delmas/Aeroport Rotary Club in Haiti to obtain a grant from the Haiti Earthquake Relief Donor Advised Fund to construct and install water filters. The $24,000 project was funded with a $12,000 grant and $12,000 donated by the Rotary Clubs of South Hill, Henrico East, Powhatan, Lawrenceville, Lake Country, and South Boston in District 7600 and two North Carolina Rotary clubs: Belhaven-Pantego RC in District 7720 and Valdese RC in District 7670. The Haiti Earthquake Relief Donor Advised Fund was established by The Rotary Foundation to receive and administer donations for relief efforts related to the catastrophic earthquake that struck Haiti.

Not only did the team help by building filters and delivering them to homes that needed clean water, they also worked with Stop Hunger Now (SHN) Community Relations Manager and Rotarian Lee Warren and watched as local schools prepared the meals that were delivered to Haiti by SHN earlier in the year. The South Hill club has partnered with Haiti Outreach Ministries (HOM) in Haiti, a recognized charitable organization, and with the local Rotarians in Haiti for the implementation of the grant. The project will provide for approximately 450 water filters to be placed primarily in homes in a country in dire need of potable water. The project also provides jobs to Haitians who are constructing and installing the systems. The systems have approximately a ten year life span which allows the project to continue into the future. An average home consists of 8 people and HOM anticipates no less than 3 families will have access to each filter. This means that the project will supply clean potable water to approximately 11,500 people. Article by Lee Warren in the D7600 Rotary Foundation Newsletter. 

Richard Bland College Rotaract Supports Polio Fight

The Richard Bland College Rotaract Club has been active on campus with many projects to raise money for PolioPlus. In January the club contributed $1,500 to support the eradication of polio by presenting $500 checks each to the Petersburg, Petersburg Breakfast, and Colonial Heights Rotary clubs. On Valentine‟s Day, the Richard Bland College Rotaract club sold teddy bears and chocolate covered roses to raise money for polio eradication and for several other worthwhile projects.

Richard Bland College is a public junior college with about 1,400 students located near Petersburg, VA. The Rotaract club was formed during the 2010-11 Rotary year. The club is sponsored by the Petersburg Rotary Club and Petersburg Breakfast Rotary Club. From D7600 Foundation Newsletter. 

Front Row left to right: Rotaract members Ieisha Price (President), Jonathan Moore (Vice-President), Megan Tate (Secretary). Second Row left to right: Sam Parham (Petersburg-Breakfast RC), Virginia Cherry (Petersburg RC and advisor to the Rotaract Club), Bill Poach (Petersburg RC), and AG Jeff Jacobs (Colonial Heights RC).

Rotaract members from left to right: Tatiana Wilson, Tiara Hocker, John Byrd, Shanise King, Ieisha Price, India Booth, and Rashonda Britt.

Seuss on Service

Click graphic to enlarge. 
Shared by PDG Bill Pollard in the D7600 Foundation newsletter.  

Rotarians on Social Networks Fellowship (ROSNF)

Visit the Rotarians on Social Networks Fellowship (ROSNF). Their homepage is  http://rosnf.net/home/ where you’ll find a great deal of useful information and opportunities to gain a better understanding of social media. You can also friend ROSNF on their Facebook page, or follow them on Twitter. This is the crest of the wave on meeting the new generation of Rotarians where they live. Information provided by Ryan Hall, Coordinator, Rotary Coordinator (RC) Program, Rotary International.

Thursday, March 29, 2012

Water & Sanitation Presentation by Rotary Peace Fellow March 31

Join Rotary Peace Fellow Ryan Rowe, Master of Public Health Candidate Specializing in Water, Sanitation, Hygiene, and Health at The University of North Carolina at Chapel Hill as he shares lessons learned on improving access to clean water in developing countries – based on his experience in Kibera, Kenya. You are invited to attend the live online video broadcast of the presentation Saturday, March 31, at 10:40am EST at: http://global.unc.edu/live_stream/. It will be a 15 minutes presentation, followed by a 10 minute Q&A and a demonstration of a water purification method.

Click here to view presentation [added April 1, 2012]. Viewers will need to make sure they have Microsoft Silverlight installed on their computers. You can install it for free by going to http://www.microsoft.com/silverlight/.

See how your Rotary Foundation dollars are being invested, and making a huge different in the world. See the Ninth Annual Rotary Spring Peace Conference Program here. Shared by PDG Doug Vincent.

Tuesday, March 27, 2012

Video Best Practices: Seattle WA Rotary

This pro bono video was produced for Seattle 4 Rotary by ProMotion Arts, a Seattle video production company specializing in corporate communications, commercial production, and non-profit outreach and development. Hey, who is that guy?

Best Practices: Club Guest Speaker Success

One of the secrets to making your meeting work is to ensure your Guest Speaker is treated not only as a Guest, but as a Keynote Speaker would be at a major function. Success is based on communication. Some best practices:
  1. Confirm your invitation in writing,
  2. Advise what equipment you have readily available and request advice on what the speaker needs,
  3. Invite them to send their presentation to you in advance for loading onto a computer prior to the meeting,
  4. Request a copy of your Speakers introductory bio prior to the meeting and provide this to the Chair to ensure a “suitable introduction”,
  5. Provide both the Chairs contact details and your contact arrangements,
  6. Ask if they have any dietary or other requirements,
  7. Send a reminder email / telephone call to your speaker two or three days before to check that all is in order,
  8. Advise them about parking at the venue; reserve a space and arrange to meet them on arrival,
  9. Chair to be at the meeting early to welcome your Guest Speaker.
  10. Have a name badge ready for your Guest and ensure the Greeting team knows not to ask them to pay, but to welcome them and introduce immediately to the Chair for the meeting,
  11. Promote the Guest Speaker in your lead up Club Newsletter,
  12. President to advise members of the Guest Speaker for next meeting; a great tip,
  13. Consider who is the most appropriate Chair for the meeting; who has a link to the topic or speaker,
  14. Have a suitable gift for the Speaker; have you considered a Framed Certificate with a donation to The Rotary Foundation or something personal for the speaker,
  15. Seek written approval of the speaker to take their photograph and use content of their presentation on your club website and club newsletter,
  16. Forward a copy of your Club Newsletter which features the Guest Speaker as a final thank you.
  17. Speakers appreciate being met in the parking lot, and then seeing their presentation opening slide already showing on the screen, and being seated at a reserved space at their table, with a special friend or key contact seated beside them. 
Adapted from an article by PDG 2003-04 Jennifer Coburn RC Mont Albert & Surrey Hills, District 9810, reprinted from Rotary on the Move Newsletter, Zone 7B & 8. 

Latest RI Strategic Plan Update Available

Click here for the article and report from RI News.

The Economy: Some Clubs Move to More Hands On Service

Read this article from the Bristol (U.K.) Evening Post about a club changing its focus to "hands on" service. From Rotary PR Tips. 

Video: What is Rotary?

How do you respond when a friend or co-worker asks you, “What’s Rotary?” Two tools you can use to answer the question are a :30 video that you can share or email and wallet cards that you can distribute. Both provide you with an easy way to share Rotary this year. From Rotary PR Tips. 

What is Rotary? from Rotary International on Vimeo.

Friday, March 23, 2012

Literacy Project Guide Available

Read the Literacy Project Guide from Rotary & Int'l Reading Assn. It contains project ideas and best practice techniques for improving literacy.

Water to Drink


Doing Good: Providing Clean Water from Rotary International on Vimeo.

By collaborating with other organizations and working with local communities, Rotarians are helping to improve access to clean water and sanitation. Watch a video about Rotary’s work in this area of focus. From Rotary Weekly Update.

Learn how you can help

Read "Rotary collaborates with others for clean water"

Tuesday, March 20, 2012

ROTA Africa Signature Project Seeks Sponsors

ROTA- Reach Out to Africa has announced that the assembled current African District Governors and the next two classes of District Governors have adopted WATER AND SANITATION as the All-Africa Signature Project for the next three years. Clubs and Districts are encouraged to seek out international partners and discover funding sources.

While continuing to build single-location projects, Rotarians are encouraged to consider those with multiple locations, multiple partners, and the potential for significant impact on Rotary's Public Image.

PDG Patrick Coleman, from Zambia D-9210, has accepted responsibility for coordinating these efforts. His role will include assembling lists of project sites, club and district sponsors, potential non-Rotary funding partners, and experts in the Water and Sanitation field. Contact Patrick

Tuesday, March 13, 2012

Doing Good in the World DVD

Doing Good: Intro from Rotary International on Vimeo.


This DVD is a great tool to educate and engage prospective donors (both Rotarians and non-Rotarians); it can also be a great way to showcase the strategic priorities of Rotary to prospective members and the general public.

Each individual segment is available to view via Rotary's Podcast on iTunes, or on the video sharing site, Vimeo. The Vimeo links are as follows: Doing Good: IntroSupporting EducationGrowing Local EconomiesFighting DiseaseProviding Clean WaterSaving Mothers and ChildrenPromoting Peace:

DVDs may be ordered for US$10 via http://shop.rotary.orgThanks to our friends Joanne Bertsche and Jackie McGuire, Giving Officers at our Rotary Foundation.

Best Practices to Engage Today's Young Professionals

View Rotary's Re-energize Your Club: Best Practices to Engage Today's Young Professionals webinar.

Click here for a Best Practices Document to support you in attracting young professionals.

Sunday, March 11, 2012

It's Literacy Month

More than 770 million adults worldwide do not know how to read. Learn how Rotary clubs are helping support basic education and literacy and see a photo gallery of literacy projects.

April 20-22: Global Youth Service Day


Join millions of children, teens, and young adults to change the world through service on Global Youth Service Day, 20-22 April. Issues like health, education, hunger, poverty, disaster preparedness, human rights, and the environment can seem overwhelming. But on Global Youth Service Day, young people in over 100 countries on six continents will take action by educating others, volunteering in their communities, advocating for change, and giving back.

We encourage all New Generations participants to get involved. Find ideas and resources, see what's happening around the world, and register your project at www.GYSD.org.

Encourage your Rotary Club and Rotary Club supporter youth groups to get involved!  Taken from New Generations E-letter

Webinar: How to Engage Young Professionals

Join a panel of Rotarian experts to learn how your Rotary club can engage today's young professionals through communications, innovative strategies, and invitations to membership. This webinar will help you maximize your club’s communications to energize existing members and reach out to prospective ones. You’ll also get tips on using Rotary’s classification concept to create a club that represents your community. Register now:

Tuesday, 13 March, 09:00-10:00 CDT
Wednesday, 14 March, 12:00-13:00 CDT
Thursday, 15 March, 18:00-19:00 CDT

All times listed are Central Time (Chicago time). Convert to your time zone. From New Generations E-Letter. 

Monday, March 5, 2012

Rotary Club Central Introduced

From RI General Secretary John Hewko's letter of March 5, 2012.  
In May 2011, the RI Board approved the development of a new resource for clubs and districts in support of the RI Strategic Plan. This online tool called Rotary Club Central, currently in development, will help Rotary International measure club activities in order to better document Rotary’s global impact.

Slated for launch in early 2012-13, Rotary Club Central will help clubs assess their current state, set goals for the coming year, and create a plan to achieve their goals in key performance areas such as membership initiatives, hours of service, dollars spent on projects, Rotary Foundation giving, and public relations efforts. By empowering clubs with the ability to quickly assess their performance, Rotarians will be motivated to challenge themselves, their clubs, and their districts to greater heights of achievement, enhancing Rotary’s area of impact.

It doesn’t stop there. The Rotary Club Central project will increase the amount and streamline how Rotary International collects data about club, district, and zone activities and will eventually eliminate paper-based goal forms that require manual entry by both Rotarians and staff. Because assistant governors will be helping clubs directly to track and achieve goals, as part of this project we are will also be adding assistant governors to our databases for the very first time.

We have now reached an exciting phase of the project. We are ready to launch our testing site that will allow a sampling of club and district leaders from every zone to try it out and provide feedback during the week of 12-19 March. The first phase of the project includes testing of the following features:
  • The ability for district governors to appoint assistant governors, and assign clubs to those assistant governors. 
  • The functionality for clubs to set goals, see historical progress and track actual results for the category of Rotary Foundation giving . 
  • The ability for district governors to see their clubs’ activities related to Foundation gifts.
Look for an update later this year from me as we approach our launch date.

March 2012- Zone Rotary News

See the March 2012 Zones 33-34 RotaReader Newsletter for:

  • A Summary of the recent webinar Town Hall Meeting with Director John Smarge on issues including: pilot programs, club administration and membership, Council on Legislation, Women in Rotary, Social Networking, Young Rotarians Marketing Campaign, and Interact Clubs. 
  • Caribbean Partnership Conference 
  • Stop Hunger Now 
  • Rotarian Emergency Disaster Relief Conference
  • Remembering Past RI President Glenn Estess
  • Hunger in our Home Towns Project

April is Rotary Magazine Month

Plan club meetings and activities to observe Magazine Month in April. Encourage club members to promote your  The Rotarian, and RVM: Rotary Video Magazine. Discuss how to use these resources for project ideas, to recruit new members, and to renew excitement about Rotary.

Utilize Rotary Service Connections

As the world grows increasingly interdependent and Rotary’s reach expands, Rotarians are inspired to employ varying resources to undertake and strengthen international collaboration. In a grassroots organization of over 34,000 clubs worldwide, opportunities to establish friendships across borders, enhance cross-cultural understanding, and unite in international endeavors are bountiful.

[Clubs should] explore Rotary Service Connections resources to form new friendships, connect with project partners, and establish long-term partnerships in order to make a lasting global impact. Here is a sample of the numerous resources available on Rotary.org:
  • Make new friends by traveling across borders and hosting international groups through a Friendship Exchange.
  • Support or post a project in need of assistance on ProjectLINK, Rotary’s database of active club and district projects seeking support.
  • Establish a long-term working relationship with an international club by formalizing a Twin club partnership.
  • Attend a Project Fair, a regional event that encourages collaboration by providing opportunities to display service projects needing assistance, to connect with potential partners, and to attend workshops that share innovative approaches and ideas.
  • Review best practices for Establishing Effective Partnerships.
The following workshops are available at the Bangkok Convention 6-9 May:
  • Transparency and Accountability in Service Projects, Monday, 7 May, 14:30-16:00
  • Partnering for Effective Service Projects, Wednesday, 9 May, 14:30 – 16:00
Excerpt of Letter from Ellina Kushnir, Program Coordinator, Rotary Service, RI Programs

Pres. Kalyan on Sustainability

[L]ast July, I quoted Mohandas K. Gandhi, who said, “You must be the change you wish to see in the world.” And in the months since, I have had incredible opportunities to travel the Rotary world and see how Rotarians everywhere are bringing those words to life.

Creating positive change means, at its simplest, using our knowledge and resources to solve a problem. But when we are talking about solving humanitarian problems in a real and lasting way, knowledge and ideas and resources are not enough to ensure results. We have to remember something else that is no less important: sustainability.

A sustainable solution is one that will continue to work even after the Rotarians who proposed and facilitated it are gone. This means that even though the project might have come from Rotary originally, the community will take ownership of it. That, of course, means that when a part breaks on a water pump, there will be a process in place to repair it and to keep that pump functional – carried out by the community, and without further recourse to Rotary.

The first step toward sustainability is understanding the need – for example, the cooking fuel problem common in much of the developing world. In many regions, solar ovens are a wonderful solution: They are inexpensive; they rely on a source of energy that is free, nonpolluting, and inexhaustible; and they are simple to use and maintain.

But before we step into a community and attempt to solve its fuel problem with solar ovens, we have to fully understand its situation – and look beyond the problem we see. Perhaps the local foods need to be cooked at a temperature higher than the solar oven can provide. Perhaps the area is windy, and the solar ovens would blow away. Perhaps it’s traditional in that area to begin cooking before dawn, which, of course, you cannot do with a solar oven. These are issues you simply might not have thought of, but that could soon lead to the solar ovens being used to patch roofs or keep animal feed dry instead of for cooking.

If we are trying to bring about change, it’s not enough to say, “My way is the better way.” We have to be listening and watching, not just talking. We can only help others if we reach out with an open mind – and with the knowledge, the commitment, and the perseverance to deliver on what we promise. From Rotary.org. 

India removed from polio-endemic list

The World Health Organization has removed India from the list of polio-endemic countries. The news was announced at the Polio Summit 2012 in New Delhi, India. From Rotary Weekly Update. 

Does Your Club Think Strategically?

Ensure continuity and efficiency in your club’s objectives through strategic planning. Read more. From Rotary Leader. 

How Diverse is Your Club?

Promoting member diversity is one of Rotary’s strategic goals. Find out how clubs grew to reflect the communities they serve. Read moreFrom Rotary Leader.