About the Rotary Coordinator Program

Thursday, March 31, 2011

Dear Rot-Abby: Which Corporate Members Pay Dues?

Dear Rot-Abby, Regarding the new Corporate membership, I interpret that there is one and only one new member---and that is the company. The company can name up to four designees, one of which must be part of the company's executive team.

If the company joins as the member, it makes sense that the company pays the club annual dues, and the club pays the RI/District per capita fee for one member. The company can then name and send up to four employees to attend meetings and work on projects and fundraisers. If the company names, say two designees, in addition to the executive team member, does RI expect to receive per capita dues for those two additional designees? Rotarian Brent.

Dear Rotarian Brent, The Board of Directors has stated in the Corporate Membership fact sheet on page 2, item 7, that each designee will be listed as an official member of the Rotary club. That is to say that each will be reported to RI, and input to the RI database. As such, as stated on page 3 item 11, RI dues will be payable for each member according the RI By-laws. 

So the answer to your question is, yes, RI will expect per capita dues for the executive and the other 2 designees. When you consider that each of these members will count toward membership growth and RI voting (convention and COL) within the club and potentially to hold office, it does follow that to the other members these members should have the same obligations to RI as those who have the same rights within the club already do. Thanks for your question! Rot-Abby. 

With thanks to Jen Deters at RI and Brent Rosenthal for the question! 

New from Membership Minute

  • Pilot Programs provide opportunity for club innovation: Corporate Member, Associate Member, Satellite Club, Innovative or Flexible Rotary Club
  • New Club Leadership Plan urges clubs to "be vibrant"
  • Help Rotary grow through Rotarian referrals

Wednesday, March 30, 2011

Register for Convention Water Summit

Click here for registration information for the World Water Summit IV at the RI Convention in New Orleans. Sponsored by the Water & Sanitation Rotarian Action Group (WASRAG).

Rotarians at Work Day

Rotarians at Work Day is Saturday, April 30, 2011. Click here for project ideas.

Dear Rot-Abby: What Happened to Our Literacy Coordinators?

Dear Rot-Abby, March is Literacy Month on the Rotary calendar, but when I have tried to contact my prior year's Literacy Coordinator, they say they weren't reappointed. What is the status of literacy in Rotary if there are no more "Literacy Coordinators"? Is Literacy still important? Rotary Sara.

Dear Rotary Sara, You are correct that March is Rotary Literacy Month! You are also correct that Literacy Coordinators have been phased out. However, the missing piece of the puzzle is that a new structure has been phased in, one that is more consistent with our new RI Strategic Plan, the Rotary Foundation Future Vision Plan, and the idea of decentralization of service coordination to Rotarians.   

"Basic Education and Literacy" are one of the six Areas of Focus for RI and the Rotary Foundation under the RI Strategic Plan. It is the role of the volunteer Rotary Coordinator to help clubs and districts implement the Strategic Plan, and to serve as a resource, advisor, mentor and consultant in that regard.

In our Zone, an Assistant Rotary Coordinator, PDG Nancy Barbee, covers a broad area called "Global and Community Service". The Six Areas of Focus fall within her purview, and so, therefore, does literacy. Obviously, with such a broad mandate she cannot give the type of single minded focus to literacy that a dedicated single volunteer could. However, literacy has a significant focus on our website, Rotary Resources, where we publicize literacy events, concerns, etc. Also, on the Global and Community Service page of the site, there are a number of literacy related links for further direction. We are always looking for articles to post!
The previous centralized staffing at RI has been devolved down to volunteers. For service opportunities there is a RAG and a Fellowship, as well as continued emphasis of March as Literacy Month, and the Literacy Resource Guide a starting place for literacy projects. The Humanitarian Service Rotarian Action Group (RAG) has literacy as one of their key areas. There is a Fellowship of Literacy Providers website with contacts. Both of these groups will have a good deal of hands-on service ideas and contacts.

As this year's Convention schedule in New Orleans makes clear, Literacy continues to be a focus for Rotary, including the Monday session on the "UN Millennium Development Goals", which includes a significant literacy - education benchmark, and other sessions that contain a literacy element. My recommendation is to use contacts you develop through the Fellowship or the RAG to become involved and to be involved at the Convention. Thanks for your great question! Rot-Abby.

The First Rotary Mentor

Howard Harris, Rotary's
Founder's Grandfather
On March 17, 1888, while Rotary's founder Paul Harris was still a student at Princeton, he received word of his grandfather Howard Harris' death in Wallingford, Vermont.

In addition to raising young Paul, and rescuing him from a disfunctional home, Paul's grandfather had given him a road map for success in life. He had taught him one thing above all else- the concept of "Tolerance." In Paul's words:

"I think I inherited something of grandfather's broad spirit of tolerance. Grandfather was an ambassador of good-will in the eyes of the youngster who sat at his table during his impressionable years; he never spoke evil of any man nor of any man's religion or politics." (My Road to Rotary, by Paul Harris, page 208, copyright Rotary International)

A great deal of the philosophy of Rotary sprang from this concept of "Tolerance" and other good and well-grounded life lessons passed on from this loving grandfather to grandson. From RI Programs like RYLA and Interact that seek to pass on Rotary concepts to youth, to the Youth Exchange programs that breaks down barriers between people from different cultures one person at a time, culminating in the programs of our Rotary Foundation, seeking to "do good in the world" by promoting Group Study Exchange, Ambassadorial Scholars and multitudes of grants.

All of these programs seek to pass on the idea of "Tolerance" to the next generation. A great legacy for Paul's Grandpa!

Sunday, March 27, 2011

Leadership Challenge: “First Date Don’ts?”

Club leaders often face challenges in bringing new ideas or insights into their existing club structure. There are definitely some “do’s and don’ts” to introducing new ideas or self-introspection into entrenched club practices.

Gleaned from a survey conducted by “It’s Just Lunch” professional dating specialists, here are some “first date don’ts” that also could apply to approaching your club with new ideas or insights.

No. 5: Name Dropping. Don’t name-drop other clubs into the process. Don’t compare your club to other clubs, or what other clubs do. Start with what your club has and does. Think about what your club’s potential is, free from pre-conceived notions based on the way other clubs do things.

No. 4: Talking Business/Money/Career. Never quell an idea with practicalities before visioning the possibilities. Saying “it costs too much” or other negative restraints unnecessarily limits ideas during what should be the brainstorming stage of an idea or concept.

No. 3: Not Making Eye Contact. Face club problems and deficits head on. Be honest in your assessment of your clubs strengths and weaknesses, and encourage an environment where club members can be honest with each other.

No. 2: Using Cell Phone, Texting, etc. Don’t let your attention be divided- give the new idea a vetting at a time when the club’s (and it’s members’) full attention can be given. Perhaps call a special meeting, and possibly in a different venue at a time where ideas can be discussed in a significant, collaborative manner.

No. 1: Talking About an “Ex”. Don’t let your club become mired in old practices or routines. Banish “but we have always done it that way” to the trashcan. Think outside the box.

Utilizing these techniques may increase your chance of getting new ideas and concepts past the “first date” stage and into long term and beneficial relationship with your club.

Rotarians Respond to Japan Earthquake, Tsunami

See the article at Rotary.org News.

Voice of America Profiles Perlman's Polio Efforts

Before performing with the Chicago Symphony Orchestra at Rotary's Concert to End Polio, Itzhak Perlman spoke to VOA about his music and about the dread disease.

See the article and watch the video at Voice of America.

Rotary Fellowship - Cycling Events

Upcoming Local Cycling events from the Rotarians in Motion for Service Fellowship.

Saturday, May 14, 2011 - The 5th Annual “Cycle To Serve”, Lenoir Rotary Club, NC. Downtown Lenoir, NC. 64, 40 & 25 mile routes. Contact Bob Giduz at: giduzr@gmail.com

May 28 - 30, 2011- Palmetto Peloton Project’s Stars and Stripes Challenge at the USA Cycling Professional Championship Is Back! Greenville, SC. The Palmetto Peloton Project's signature event moves from Labor Day to Memorial Day weekend in 2011 as The Stars and Stripes Challenge at the USA Cycling Professional Championships once again takes to the streets of Greenville. www.P3ride.org

Fellowhip website: http://rotarianscyclingtoserve.org/

Why Attend an RI Convention in New Orleans?

1) To hear inspiring speakers such as Bill Gates talk about polio and The Rotary Foundation on Tuesday afternoon, 24 May, in the plenary session that will take place from 3:00 – 5:00 p.m. (Please note that the convention program will be reversed that day: workshops will be in the morning and the plenary session will be in the afternoon)

2) To volunteer for projects (some sponsored by Rotary clubs) through the convention bureau voluntourism listing and the HOC website.

3) To learn about Rotary’s role in the recovery of New Orleans and the Gulf Coast during the Monday, 23 May plenary session.

4) To improve your Rotary skill set and knowledge during the many workshops being offered.

5) To savor the best of New Orleans food and music New Orleans through HOC events planned by local Rotarians. Tickets are still available for tours and events such as the Sounds of the South concert where you can hear jazz (Dr. Michael White), the Treme Brass Band, zydeco , and more.

6) To connect with old friends and to make new ones at the House of Friendship and luncheons.

Before the celebration comes the registration! Although you can register online until 6 May, after 31 March the registration fee will increase and you will only be able to buy luncheon tickets on-site. Join us! Don’t miss this party in New Orleans!

Thursday, March 24, 2011

Rotary Resources Booth Debuts

The new Rotary Coordinator Booth debuted at the recent Carolinas' PETS training for club president-elects from 7 districts in North and South Carolina.

The booth contains the new header from the Rotary Resources blog, as well as information on the RC Team and the RI Strategic Plan. Handouts were available on the time-sensitive pilot projects such as corporate membership, associate membership, satellite clubs and the like, ahead of the April 1 deadline.

A particular draw was the live feed of the NCAA tournament games playing in the center! At least it kept the Duke fans interested!

Wednesday, March 23, 2011

World Health Fairs

A Rotarian Action Group is working to improve world health by joining with health care professionals and government agencies to organize wellness events. These events educate communities about health and offer free screenings for treatable diseases. Learn more about world health fairs and find contact information.

Bio-Sand Filters

Environmental sustainability is the seventh of eight UN Millennium Development Goals. One target is to halve by 2015 the proportion of the population without sustainable access to safe drinking water and sanitation. While great strides have been made toward this goal, providing access to safe water remains a critical task, and targeted efforts to bring proper sanitation are needed in many parts of the world.

As your club works to address water and sanitation issues, consider using a common clean-water technology: the bio-sand filter. Bio-sand filters are affordable and require little maintenance, making them especially useful in developing countries. They remove 98.5 percent of bacteria, 95 percent of turbidity, and 90 to 95 percent of iron. Read more.

From RI's International Service Update.

How Do We Get to the Rotary Membership Promised Land?

Rotary's Program-Project Prophecy - This prophecy sounds like a self-fulfilling journey to the Promised Land of Membership Retention and Growth.

BUT, it will only come to pass . . . .
Click here for the rest of the story... from the Zone 34 Retention Central Blog.

Monday, March 21, 2011


Violinist Itzhak Perlman talks about Polio and how Rotary is working to eradicate it worldwide.

See the video here.

Thursday, March 17, 2011

Swipe Your Card- Give to Polio Eradication

Virginia Peace Fellow working in Afganistan

Image courtesy of University of
Queensland, Australia
Kevin Melton, USA, Rotary Peace Fellow, University of Queensland, Australia, 2007-09, sponsored by the Rotary Club of Rosslyn & Ft. Meyer, Virginia, USA (District 7610)

Kevin’s career focus is development and governance. He currently works as an HQ policy analyst at NATO International Security Assistance Force in Afghanistan. He advises the commander of the International Security Assistance Force, General David Petraeus, on matters related to counter-insurgency and peace building. He focuses on bottom-up governance systems and how to direct NATO troops on effectively setting the stage for greater governance and development efforts.

Prior to taking this position, Kevin was the deputy regional representative for USAID's Office of Transition Initiatives in Arghandab, Afghanistan. He worked on stabilization activities in line with a reformed counter-insurgency strategy, working at the local level in line with US military counterparts in an attempt to implement various activities including infrastructure, governance capacity building, and economic development.

From the March 2011 Coordinator Communique from The Rotary Foundation.

Rotary Peace Center Seminar is Soon

Save the date and consider attending an upcoming Rotary Peace Center seminar at UNC-Duke Center on Saturday, 9 April, 2011, 8:30am - 4:00pm. Click here for registration and other information.

Polio Fundraising Update

Progress for the US$200 Million Challenge for polio eradication: As of 15 March 2011, Rotarians have raised approximately US$163.8 million towards the US$200 Million Challenge. These contributions will help Rotary raise US$200 million to match US$355 million in challenge grants received from the Bill & Melinda Gates Foundation. From the March 2011 Coordinator Communique from The Rotary Foundation.

Tuesday, March 15, 2011

Training: Send It in Advance!

Encourage your training seminar participants to review relevant materials before the session. This could mean reviewing a manual, browsing specific pages at www.rotary.org, or watching a YouTube video. E-mail your participants before the seminar to introduce yourself and offer suggestions to make your sessions more meaningful.

For example, presidents-elect training seminars are being held around the world. Send participants the hyperlink to the Club President’s Manual and ask them to review it, as well as to browse through the Running a Club pages on the RI website, before the training. That way, participants will come to the session prepared to discuss their strategies and best practices.

District Governors in Japan

Often, the best way to determine need for potential projects in disaster areas is to talk with the local District Governor. To facilitate that process for the recent Japan disaster, here are the 8 DGs in Japan and their contact emails.

District Governors in Japan

Kazuaki Shibata
District 2500, RI

Naoki Narayama
District 2520, RI

Hiroji Ohashi
District 2530, RI

Misao Ueno
District 2580, RI
Katsuhiko Tatsuno
District 2750, RI

Yoshiro Oda
District 2790, RI

Kiyoshi Yamazaki
District 2820, RI

Yoshihiro Nakamura
District 2830, RI

2011-12 Presidential Citation Update

Click here for an article on the RC Blog regarding new materials for the 2011-12 Presidential Citation. The new brochure can be accessed directly here.  

Sunday, March 13, 2011

Support Rotary's Japan Disaster Relief Effort

We have all been watching the horrendous news of the earthquake and tsunami of March 11, 2011 that devastated our friends in Japan. Our hearts go out to them.

Our Foundation e-newsletter has published a supplement that provides options for supporting disaster relief through Rotary. Click here for the disaster relief supplement.

Click here to go to Rotary.org's Page on Japan Disaster Relief.  

Saturday, March 12, 2011

Promoting Education through Future Vision

Click here for an article by this year's Rotary Foundation Chair on how Education, one of the 6 Service Areas of Focus, can be promoted through the Rotary Foundation's Future Vision Plan.

Rotaractors Help in Peru

In the shadow of the Japan earthquake... From Rotary.org News Weekly Update- see how Rotaractors are helping build communities and bridge continents in the remaining devastation from the Peru earthquake. Click here for the story.

Friday, March 11, 2011

Pilot Club Deadlines Loom

No, not this kind of pilot...
April 1, 2011 is the cut-off date for applying to try on the Pilot Club formats.

Pilots are: Satellite Club, Corporate Membership, Associate Membership, Innovation & Flexibility!

Click here for General Secretary Ed Futa's message to club presidents.

Thursday, March 10, 2011

Rotaract Clubs to Satellite Clubs?

Did you ever think about the possibility of moving Rotaract Clubs, especially community based ones, into a Satellite Club? You may be able to...

Read General Secretary Ed Futa's letter explaining how.

Wednesday, March 9, 2011

Basic education and literacy resources

The alphabet in light writing,
found on Nir Tober’s Flickr page. 
Are you planning a basic education and literacy project? If so, learn more about implementing the area of focus goals in global grant projects and activities by taking this e-learning module.

These resources may also be helpful in identifying and addressing needs:
World Bank statistics on education
International Literacy Day information
General information about literacy

World Water Day is 22 March

World Water Day is approaching quickly. Consider planning a water or sanitation project in your club or district. Read more about World Water Day.

Upcoming April Celebrations

April - Rotary Magazine Month

7 April
World Health Day (WHO)

25 April
World Malaria Day (WHO)

28 April
World Day for Safety and Health at Work (ILO)

Graphic Tool: Critical Health Care Shortage by Country

The British newspaper the Guardian, in association with World Health Organization’s Global Health Workforce Alliance, created a useful graphic tool to compare the 57 countries identified by WHO as having the worst health care worker shortages. A shortage, which is defined as fewer than 23 health workers per 10,000 people, negatively affects all aspects of a community, but especially maternal and infant mortality. Rotary clubs and districts can help improve access to and quality of health care in the most affected countries by supporting health workers and clinics.

March 8 is International Women's Day

The theme of International Women’s Day this year is “Equal access to education, training, and science and technology: Pathway to decent work for women.” Inequality and gender discrimination affect women around the world, but women’s economic and social development is vital to achieving gender equality as well as achieving more even and effective development in the most underdeveloped countries. The goals of International Women’s Day echo the UN Millennium Development Goal to promote gender equality and empower women.

Tuesday, March 8, 2011

Sunday, March 6, 2011

The Question Should be: "Who is Rotary?"

Click here for Zone 33-34 Director John Smarge's groundbreaking speech before the world's District Governor Elects at the 2011 International Assembly in San Diego CA USA.

Courtesy of Director John Smarge and linked through the Zone 34 Retention Central website.

Branding: What Comes First?

Before understanding the complexities of Public Relations comes defining Rotary's Distinctive Position, or Brand.  

Read the rest of the article from Zone 34 Retention Central & Jim Henry. 

Saturday, March 5, 2011

Leadership: The Paradoxical Commandments

In 1968, when Kent M. Keith was a 19-year-old sophomore at Harvard, he wrote "The Paradoxical Commandments" as part of a booklet for student leaders. He describes the Commandments as guidelines for finding personal meaning in the face of adversity,,,

Click here for the article at Michael Josephson Commentaries. Ethicist, Michael Josephson has been a speaker at several International Institutes and Conventions.

Anything short of eradicating polio is unacceptable

On 7 March in Chicago, James DePreist will conduct Itzhak Perlman and members of the Chicago Symphony Orchestra in a concert benefiting Rotary's campaign to end polio worldwide. Both Perlman and DePreist are polio survivors.

RI News recently talked with DePreist about the importance of eradicating the disease.

Literacy: Every School a Star!

The Every School a Star literacy kit is designed to help Rotary clubs and reading councils select and implement projects that meet the literacy needs of schools in their communities and around the world.

Inside, you’ll find examples of successful literacy projects along with contact information, resources, and service opportunities. You’ll also find tools, such as questionnaires and a teachers’ wish list, to help you determine the right project for your community. 

Literacy Resource Guide

Click here.

Keep Rotary Simple

Words of wisdom from our Rotary President, Ray Klinginsmith on the value of keeping things simple. Click here for the article. Courtesy of Rotary.org News.

Rotarians Work in La Gonave Haiti

See the story here. Link to Rotary.org News.

Subscribe to Weekly Update from Rotary.org News.

RLI Leadership Quote of the Month

"But we embrace the Rotary core value of leadership. And what is leadership? Leadership is rallying together the resources, the energy, the drive of many people, to see the job done -so that when it is done, the people will say, we did it ourselves". 
Past R.I. President Bhichai Rattakul in an address to the International Assembly, January 2010. 
Reprinted from the RLI International E-Bulletin.

Rotary Map: Five Year Global Member Changes

Courtesy worldmapnow.com 

Click here for the interactive world map and membership change data. From Rotary Leader

Quick Tips for a Smooth Club Leader Transition

Click here for Guidance from RI's Training & Development staff. From Rotary Leader.

Better Serve Your Club by Attending the Convention

Click here for the article from Rotary Leader.

Literacy: Mentoring Helps Underserved Students Achieve

Read the entire article from Rotary Leader.

Literacy Opportunities

March is Rotary Literacy Month. This is an excellent opportunity for clubs to focus their efforts on basic education and literacy, one of Rotary’s six areas of focus. There are many types of projects clubs can undertake to increase literacy.

Click here here for more. Contributed by Ryan Hall, Coordinator for the RC Program.  

Wednesday, March 2, 2011

Literacy: More Future Vision Plan and Areas of Focus

Reprinted from the District 7600 Foundation Newsletter. 

March is Literacy Month to highlight the importance of literacy around the world. In 1985, Rotary declared basic literacy to be a pre-condition to the development of peace. Nearly 800 million adults in the world, 1 in 5, are illiterate in their native languages; two-thirds of them are women. Worldwide 75 million children do not have access to basic education. Globally, illiteracy can be linked gender abuse, extreme poverty, high infant mortality, and the spread of preventable infectious diseases. In the United States, an estimated 30 million people over the age of 16 read no better than the average elementary school child.

For a child, knowing how to read can be the difference between healthy self-esteem and none at all. For a teenager, it can mean staying in school rather than dropping out. And for an adult, it often means a steady income, versus a lifetime of struggling to feed a family. Literacy empowers people and is essential for community development as literate populations are more likely to develop economically, live healthier lives, and be more peaceful.

As part of the grant structure under the Future Vision Plan, the Trustees have identified six areas of focus for the new grant structure. These areas reflect critical humanitarian issues and needs that Rotarians are addressing worldwide. They will align Rotary with other international development efforts and will strategically further the Foundation’s mission. One of the areas of focus is Basic Education and Literacy. The other areas of focus are Peace and Conflict Prevention/Resolution, Disease Prevention and Treatment, Water and Sanitation, Maternal and Child Health, and Economic and Community Development

Our support of The Rotary Foundation provides Rotarians with the resources to promote education and literacy for all by: ensuring that children have access to quality basic education, reducing gender disparity in education, increasing adult literacy, strengthening the capacity of communities to support basic education and literacy, and supporting studies related to basic education and literacy.

Dear Rot-Abby: Is this a Rotary Club Meeting?

Dear Rot-Abby, a speaker at a recent Rotary International Institute (training for Governor Elects) described her Rotary clubs meeting schedule as containing two regular meetings per month, one service project meeting, and one networking meeting, sometimes occurring at different times and places during the week.  Is this some "new-fangled" pilot project? I thought a Rotary club had to meet every week, and have a standard meeting. What is Rotary International's position on required meeting times and structure? Rotary Jim. 

Dear Rotary Jim, The club you describe is a regular Rotary club, not a pilot club. It meets once a week as required in the mandatory Rotary Club Constitution.

The club has apparently adopted bylaws (or has informally agreed) to have its "regular meeting" at a different location and with a different format that the "traditional club". In Article 6 of the Standard Club Constitution, it leaves most of the details of meeting location, timing and format to the Recommended Club Bylaws, which a club can change to their liking. The Order of Business for a Rotary meeting is optional, and is also contained in the Bylaws.

Other than getting consensus from your members to conduct such a non-traditional meeting, the difficulty here would be publicizing the schedule, and keeping the meeting open as a make-up opportunity for other Rotarians. The idea of having a networking meeting or a service meeting is certainly true to the ideals upon which Rotary was founded. The bottom line: Rotarians are encouraged to meet their members needs with the timing, place and format of their meeting.  

Tuesday, March 1, 2011

Virginia Rotarian Named to RI Youth Exchange Committee

District 7570 PDG Dave Moreman, from Front Royal Virginia, has been appointed by RI President Ray Klinginsmith to serve on the 2010-11 RI Youth Exchange Committee. Congratulations, Dave!

The other Rotarians appointed, all experts in Youth Exchange, are: Neil I. McDonald, chair, Rotary Club of North Vancouver, British Columbia, Canada (District 5040); David E. Anderson, Yea Victoria, Australia (D-9790); Francisco L. Ara├║jo, Recife, Pernambuco, Brazil (D-4500); Danielle M. Baltus, Lessines, Hainaut, Belgium (D-1620); and Yoshihiro Sekiba, Hirosaki, Aomori, Japan (D-2830).

See the full article here.